Older Persons' Service Privacy Notice

To allow us to provide the service you would expect from us, we process the following information about you:

• name
• address
• date of birth
• telephone number/s
• email address
• emergency contact number
• Equality and diversity information
• Any health or disability issues you may need support with

We need your information and will use your information:

• to enable us to supply you with the services and information which you have requested or expect from us
• to analyse the what we collect so that we can administer, support and improve our business and the services we offer
• to contact you in order to send you details of any changes to our services which may affect you
• to contact you for your views on our services.

We store your data on our secure online information management system, Dynamics, and on spreadsheets which are stored in password-protected computers.

Any paper records are stored in locked filing cabinets.

We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.

We will generally keep your information for the following minimum periods after which this will be destroyed if it is no longer required for the reasons it was obtained.

 Our full retention schedule is available here. 

We will process your personal data with your consent  and special categories of personal data with your explicit consent.  The details of your next of kin and GP details will be processed in your vital interests.

The information you provide to us will be treated by us as confidential.

We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:

• Organisations who referred you to us
• Organisations you wish us to contact on your behalf

If we are concerned that you are at risk, we may disclose information about you, with your permission, to:

• Fife Adult Protection
• Your GP

We wouldn’t expect to receive any information about you from third parties, beyond your initial referral.

If your details change, please contact LinkLiving Older Person’s Service on 01592 644048 to inform us to ensure that all of the information we hold about you is up to date.

You have the right to ask us for copies of your personal information. 

You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

You have the right to ask us to erase your personal information in certain circumstances. 

You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

You have the right to object to the processing of your personal information in certain circumstances .

You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.